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Health Sciences Calendar
2005 - 2006


1.2.4 Documentation

1.2.4.1 Documentation for Permanent Code, Citizenship and Proof of Quebec Residency

The Ministry of Education in Quebec requires that McGill collect documentation from all students to ensure tuition fees are assessed correctly and to ensure a permanent code is issued by the Ministry for all students. Students should take steps to mail or fax this documentation prior to arriving on campus. International students must bring additional documents with them when they come to have their McGill identification card issued before the start of lectures.

Students can check if McGill has received their Permanent Code after they have accepted the University's offer of admission on Minerva under the Personal menu.

Students can consult their citizenship and Quebec residency status on Minerva. Select Student Menu -> Student Accounts Menu -> View Your Citizenship and Quebec Residency Status.

1.2.4.2 Proof of Canadian Citizenship or Permanent Residency in Canada

As per the Ministry of Education fo Quebec, all students who are citizens or permanent residents of Canada must provide proof of their status in order to avoid being charged the international rate of tuition fees. The proof must be a clear and complete photocopy of one of the following documents:

Certificate of Indian Status card
Canadian birth certificate
Canadian citizenship card (both sides)
Valid Canadian passport (with place of birth clearly shown)
Record of Permanent Resident status in Canada
(i.e., IMM 1000 document/IMM 5292 and PR card - both sides)
Students must also provide a signed Permanent Code form available at www.mcgill.ca/student-records/fees/permcode if we do not already have a Permanent Code on record for you.
Students can verify if McGill has received their Permanent Code on Minerva under the Personal Menu.

1.2.4.3 Proof of Quebec Residency

Students who are Canadian citizens or Permanent Residents of Canada and who wish to qualify for the Quebec rate of tuition fees must provide proof of Quebec residency along with their proof of citizenship. There are two ways of establishing Quebec residency status:

1. Without an "Attestation of Residency in Quebec" form, where the student must qualify for one of the situations indicated below and submit proof to that effect:
a. Student was born in Quebec. Document required: Quebec birth or baptismal certificate (issued prior to January 1, 1994) with place of birth clearly shown, or a valid Canadian passport indicating Quebec as the place of birth
b. Student had Quebec residency status in college and is
continuing on to university without interrupting studies for more than two semesters (not including the Summer semester).
Document required: Proof of Canadian citizenship
c. Student is a member of an aboriginal/Inuit community in
Quebec. Document required: Letter from the band council
official, band membership card (including Makivik card - both sides)
2. With an "Attestation of Residency in Quebec" form, where the student must qualify for one of the situations indicated on the form, and send it along with all the documents requested on the attestation. A copy of the guidelines and the form as established by the Ministry of Education of Quebec (MEQ)
can be obtained from our Website at the following address:
www.mcgill.ca/student-records/fees/poc.
Students should ensure that all the clear and legible photocopies sent in, such as proof of citizenship or permanent
residency of Canada, and Quebec residency, indicate their McGill ID number, faculty name and contact information
(telephone number, e-mail, etc.).
These should be mailed or faxed to:
Admissions, Recruitment and Registrar's Office
Documentation Centre
688 Sherbrooke Street West
Montreal, QC H3A 3R1 CANADA
Fax: (514) 398-3227
The Student Accounts Office will send students a fee statement based on the citizenship information and documentation on file at the time the statement is issued. If the appropriate proof required to support a citizenship or Quebec residency status is not received by the fee deadline indicated on the statement, students will be billed at the international rate of tuition. Late payment and interest charges may also incur on the unpaid balance. Students who submit their proof of status after the payment deadline indicated will have the international supplement waived, but will be responsible for the late payment and interest charged to their account.
Students should note that all proofs of citizenship, requests for Quebec residency, immigration status changes and fee exemptions must be received by the end of the last day of classes of a current term to take effect for that term. All documents received after that date will be updated for the following term only.
Further information regarding proof of citizenship or the Attestation of Quebec Residency can be obtained from the Admissions, Recruitment and Registrar's Office Service Centre on the second floor of the James Administration Building.

Telephone: (514) 398-4474

E-mail: que-can@mcgill.ca

It should be noted that the Quebec residency form and the associated regulations are the property of the Ministry of Education of Quebec (MEQ).

1.2.4.4 International Students

New international students must provide a clear and complete photocopy of:

a. One of the following if studying for more than 6 months in
Canada
:
Study permit issued by Immigration Canada AND Certificate of Acceptance of Quebec (CAQ)
Convention Refugee status document
Or
b. One of the following if studying for less than 6 months in
Canada
:
Visitor's Permit issued by Immigration Canada
Valid Passport (including the page(s) stamped by Immigration Canada at port-of-entry) AND birth certificate (official English or French translation if necessary)
And for all students:
c. A signed Permanent Code form, available at www.mcgill.ca/student-records/fees/permcode, indicating the names of the student's father and mother, or a Permanent Code. Students can verify if McGill has received their Permanent Code on Minerva under the Personal Menu.

1.2.4.5 Fee Exemptions

Exemptions from International Tuition Fees may be claimed by students in certain categories. As well, both international and non-

Quebec Canadian students or permanent residents in certain language programs leading to a degree in French may be eligible for a fee exemption from international or the non-Quebec Canadian rate. Please note that the list of language programs is limited and subject to change by the Ministry of Education. Students, if eligible for one of the exemption categories, are then assessed at the Quebec student rate. A list of categories and the required application forms are available at
www.mcgill.ca/student-records/fees/exemption and also at the Admissions, Recruitment and Registrar's Office where the application forms must be submitted.

1.2.4.6 Where To Send Documents

Students should mail or fax copies of documents prior to arrival on campus. The student's McGill ID number and contact information must show clearly on all documentation, and be mailed or faxed prior to arrival on campus. If McGill has not received this information prior to arrival, ID cards will not be issued and the student will be assessed international fees.
This information should be mailed or faxed to:
Admissions, Recruitment and Registrar's Office
Documentation Centre
688 Sherbrooke Street West
Montreal, QC H3A 3R1 CANADA
Fax: (514) 398-3227
Questions should be addressed to:

Telephone: (514) 398-4474

E-mail: que-can@mcgill.ca

1.2.4.7 No Retroactivity

The Student Accounts Office will send students a fee statement based on the citizenship information and documentation on file at the time the statement is issued. If the appropriate proof required to support a citizenship or Quebec residency status is not received by the fee deadline indicated on the statement, students will be billed at the international rate of tuition. Late payment and interest charges may also incur on the unpaid balance. Students who submit their proof of status after the payment deadline indicated will have the international supplement waived, but will be responsible for the late payment and interest charged to their account.

Students should note that all documentation must be received by the end of the last day of classes of a current term to take effect for that term. All documents received after that date will be updated for the following term only, and the higher fees cannot be retroactively reversed for a previous term.


McGill University
www.mcgill.ca/student-records
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